Automate Vendor Sourcing and Contracting

We can automate the entire vendor evaluation phase of the third-party risk management lifecycle, making the source-to-contract process more  efficient by executing RFx processes, performing initial due diligence and driving the awarded vendor through initial onboarding. Whether issuing a  Request for Information (RFI) or Request for Proposal (RFP), OSP Sourcing helps organizations progress beyond cumbersome spreadsheets, manual processes and dated legacy systems to effectively organize, track and document the evaluation of potential suppliers from initial request to supplier selection.

With OSP Sourcing, organizations can: 

  • Implement standardized sourcing procedures to ensure a fair, predictable, and efficient vendor selection process and prove compliance.
  • Simplify RFI/RFP creation, distribution, communication, and review, while making it easier for vendors to respond.
  • Adhere to vendor selection timelines and reduce negotiation time while reducing procurement costs.

Create and Distribute Requests for Information and Requests for Proposals

OSP Sourcing makes it easy to organize, launch and complete vendor  evaluations. Questionnaire templates provide sourcing teams with  common questions typically asked of vendors, such as general supplier information, non-disclosure agreements, certificates, certifications, diversity status, pricing, implementation requirements and more. Working with the service requestor inside the organization, the sourcing team can quickly extend questionnaire templates with a variety of question types including true/false, multi-select, and long-form text. Questionnaires can be saved, cloned or reused for similar sourcing events. Intelligent scoping allows teams to add question logic that adds or skips questions in realtime based on responses to other questions – ensuring vendors only respond to necessary questions.

Invite Vendors to Participate in Supplier Evaluations

Vendors are invited to participate in evaluations via OSP secure vendor  portal. In the portal, participating candidates have access to a  comprehensive overview of all bid requirements and instructions, creating  a level playing field and a predictable process for both vendors and sourcing teams.

Vendors can complete the questionnaire online. Questions and sections of  questions can be delegated to specific individuals in the vendor’s  organization to speed completion. OSP allows vendors to submit attachments on a per-question basis so vendors can submit documentation or supporting evidence as needed.

Vendors can use the portal to submit questions that are automatically routed to the appropriate member(s) of the evaluation team for review and response. The portal allows vendors to repurpose prior questionnaire  responses to save time as well as keep corporate and contact information up to date.

At any point in the process, sourcing team members can check the status  of in-flight requests and view vendor progress on a question-by-question  basis.

Review & Score Vendor Responses

Once submitted, vendor responses are automatically scored via a customer configured scoring system and preferred responses determined by the evaluation team. Responses from multiple vendors can be compared on a single screen, candidates can be ranked based on specific criteria and analysts can drill into questions for deeper analysis.

With standardized questionnaires and scoring methodologies, no supplier is given preferential treatment and compliance is ensured. Evaluators  validate their conclusions based on a consistent process, ensuring the right vendor is ultimately awarded the business. Teams can communicate  vendor selection and regrets within OSP platform.

Reduce Risk in the Vendor Selection Process

With Onestop procurement Sourcing, procurement teams can perform initial due diligence on prospective vendors prior to vendor selection to  systematically weed out higher-risk business partners early. Interactive  reports and dashboards apprise key stakeholders of evaluation status and  flexible workflow, and notifications ensure vendor selection processes stay on schedule.

The OSP platform maintains a record of previous sourcing events and responses for metrics tracking, compliance audit requests and uses them as templates for future evaluations.

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